You should continually look for ways to enhance your communication skills in order to build strong interpersonal relationships with your customers and deliver the best customer service possible. Customer service representatives who spend time on self-improvement are more likely be successful than those who do not.
- Increase your vocabulary. Occasionally spend some time scrolling through a dictionary and the many books on the market related to essential words that you should know in order to be successful. Continue to add to your vocabulary and knowledge throughout your life in order to become a better communicator and service provider.
- Deliver personal service. Technology has increased the options and speed at which you can communicate with your customers. Even so, there is still a need to stay personally connected with them. There is no substitution for face-to-face or telephone contact with your customers. This format allows you to “read” their tone of voice and body language, which you cannot do via other technology.
- Stay connected. Chances are that you really cannot over-communicate with your customer, especially when problems exist. It is important that you stay in touch with customers periodically to stay in the forefront of their memory and to demonstrate that you value them. The key is to read their reactions to your efforts, and in those instances when someone might want less contact; act accordingly.
- Focus on the customer. When the telephone rings, mentally “shift gears” before answering. Stop doing other tasks, clear your head of other thoughts, focus on the telephone, then cheerfully and professionally answer the call.
- Maintain good posture. Sit up straight when speaking, since doing so reduces constriction and opens up your throat (larynx) to reduce muffling and improve voice quality.
Communication is a learned skills and does not come naturally. If you want to excel as representative of your organization and present a professional presence, you will have to work regularly to enhance your knowledge and skills about people and the way that they communicate most effectively.